The AI that runs your community
HOA Portal answers residents instantly, reads every document you own, and automates the busywork - dues, requests, events, and newsletters - from one private portal that never sleeps.
Private by default · grounded in your own documents
An assistant that actually knows your HOA
Not a generic chatbot. Every answer is grounded in your governing documents, posts, resource links, notes, and live calendar, with citations.
Ask anything
Residents get instant, streaming answers grounded in your CC&Rs, bylaws, posts, and events - every reply cites its sources. Role-aware, so members only see what they should.
Vision document intelligence
Drag in PDFs and scanned images. AI vision OCR reads them, indexes every page, and turns your archive into a searchable knowledge base.
Calendar-aware
“When’s the next board meeting?” returns real dates, times, and locations - pulled live from your community calendar.
Writes your newsletter
AI digests your recent posts into a polished email and sends it on the schedule you set. Set it once, forget it.
Everything your HOA needs, in one portal
Replace the spreadsheets, the inbox chaos, and three other tools with a single system built around property and people.
Tickets & request management
Access requests, ARC submissions, and maintenance tickets with approve / deny workflows and status tracking - nothing slips through the cracks.
Voting & elections
Run board elections, owner proposals, and community polls with eligibility rules, scheduled/open/past states, anonymous ballots, live turnout, and results visibility controls.
Vote discussion posts
Tie every vote to a discussion post so residents can review context, ask questions, and return directly to the ballot.
Payments & billing
Collect dues online, issue statements, and track balances. Residents see what they owe and pay in seconds; you see who’s current at a glance.
Events & calendar
A shared community calendar with your own events plus external community happenings auto-imported on a schedule.
Resource library
Index documents, scraped web links, and admin notes into one searchable Resources hub that Ask AI can cite.
Newsletters
Scheduled, timezone-aware email digests with per-recipient delivery tracking, preview sends, and admin-controlled settings - beautiful HTML, zero copy-paste.
Rich-text posts
Publish announcements with uploaded or generated hero images, document attachments, public/private visibility, and instant newsletter and Ask AI indexing.
Community hub
Opt-in neighbor profiles, board roster, pet profiles, shared photos, moderated forum topics, comments, likes, and private resident messages.
Members & roles
Owners, tenants, and occupants tied to properties, with invitations, board metadata, granular permissions, and a full audit log.
Public HOA landing pages
Publish branded public pages with 16:9 header imagery, welcome copy, gallery photos, local attractions, board details, posts, and events.
Platform support channel
HOA admins can file platform questions, bugs, and feature requests from inside the portal, with shared visibility for co-admins.
Simple pricing. Scale when you’re ready.
Every plan includes the AI assistant, document indexing, posts, events, payments, and newsletters.
30 days · all features included · up to 500 units
Up to 500 units after your trial
More than 500 units or management companies with multiple HOAs
From the blog
Honest writing on running a community: engagement, voting, and the software that takes the busywork off your board.
The 5 best HOA apps in 2026, ranked for real boards
We compared the leading HOA management apps on price, features, and AI. Here are the top five for 2026 and who each one actually fits.
Jul 16, 2026 · 5 min read
ProductCondo Control vs HOA Portal: two very different bets on AI
Condo Control and HOA Portal both market AI for communities. One sells modules, the other sells one flat price. The difference matters.
Jul 11, 2026 · 5 min read
ProductTownSq vs HOA Portal: the app you are handed vs the app you choose
TownSq usually arrives bundled with a management company. HOA Portal is chosen by the board. That difference explains almost everything else.
Jul 6, 2026 · 5 min read
See HOA Portal run your community in 20 minutes
Tell us a bit about your community and we’ll set up a live walkthrough with the AI assistant on your own documents.
- No commitment, no credit card
- Tailored to your HOA’s size
- Migration help included